Excel Vba Find In List And Enter Formula Next To Automating Tasks in Microsoft Excel

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Automating Tasks in Microsoft Excel

Avid users of Excel will know that often you will come across tasks that you do over and over again. Maybe you work in a department that must provide weekly status reports or quarterly income statements. Or maybe you have a standard report that starts from the same raw data file every time and you have to remove unnecessary rows or columns before you start building it. In all of these cases, you can benefit from Excel’s automation capabilities when you perform tasks in a single step to complete your task.

Methods for automation in Excel

Most people are aware of Excel’s macro function. A macro is a step-by-step list of instructions that Excel can follow repeatedly. Macro recording is super easy. Just grab a raw data file or report that you’re ready to work with, and start the macro recorder. Step by step of your tasks exactly as you want Excel to do in the future. When you have completed the steps for the macro, simply press the Stop Recording button. You can assign keyboard shortcuts for frequently used macros.

Problems with recorded macros

The macro recorder is powerful, but it’s not perfect. There may be situations where you want to perform the same steps in your file but the file may not have the exact same number of rows or columns that you used to record the macro. If the data is the same but doesn’t cover the same range, you need a way to tell the macro to define the size of your data range before it runs. This is where you need to spend some time learning VBA for Excel.

VBA for Excel

VBA is the underlying code that is created when you record a macro. (Alternatively, you can build VBA code from scratch after you understand the structure and syntax of the programming language.) By accessing the VBA code directly after you record the macro, you can add advanced functionality, such as defining variables to be used. The scope of your new data file. You can tell Excel, for example, to find the bottom row of the spreadsheet before the macro starts, and then repeat the operations several times to match this new data range size.

For more information on recording and editing VBA macro code, you should explore a training class or video tutorial that will explain these concepts in detail.

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