Excel Use The Answer From Another Cell In New Formula Excel Tip – How To Insert Blanks Into Every Other Row In Your Excel Data

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Excel Tip – How To Insert Blanks Into Every Other Row In Your Excel Data

This is a regular question or issue that seems to arise with Excel users, (well it does for me anyway).

How to insert a blank line in every other row of your data set? There are many solutions available that require the user to write some code or a macro, which is all well and good, but some users are not comfortable with VBA. There is an easy way to achieve similar results in Excel without the need to write VBA. But I can give you some code to do the same thing… if you want.

Ok let’s insert some blank rows into our data set. Our data set is set out as an extract below.

Date: Week: Day: Weekday: User

01/06/15 1 1 11 AmyH

02/06/15 1 2 12 JoeP

03/06/15 1 3 13 PeterH

05/05/15 1 5 15 SuseM

First we need to insert a new column to the left of the existing column A. (We are assuming that our existing data starts in A1), so our data is now included in column B by inserting a new column A.

The next step is to enter the number 1 in cell A1 and highlight column A in the last row of your data set.

You can press CTRL+SHIFT+DOWN ARROW once to do this quickly. (Click it down twice to select entire columns, including cells with no data. You’re welcome for an extra Excel shortcut tip!.

  • Select the Home tab – Go to the Editing group Select Fill Series

  • Press OK on the fill series.

  • Column A should now be filled with numbers from 1 to the total number of rows at the end of your data set.

  • CTRL+C to copy pasted values

  • Go to the next free cell under your data chain

  • Press CTRL+V to paste the values

  • Highlight the entire data field, including the new rows that appear in column A

  • Home Tab – Sort and Filter – Smallest to Largest in Column A

Your blank lines will be inserted—in a flash!

Then you can delete the auxiliary column A created in the first steps of the process and you are done. Excel uses the number of rows to enable blank rows to be inserted into a worksheet without any VBA programming.

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