Excel Macro Apply Formula Automaticalky After New Data Is Entered Tap the Power of Recorded Macros with MS Excel Courses

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Tap the Power of Recorded Macros with MS Excel Courses

Most Microsoft Excel users don’t need to go beyond basic commands and formulas to accomplish their data management tasks. However, Excel offers a lot more versatility when you go beyond the basics and MS Excel courses can explain how using a powerful function called a macro.

Ever feel like you’re wasting time repeating the same steps over and over again? Macros allow you to avoid this by recording these repetitive steps. A macro is a list of instructions that a user can run automatically by calling the macro by name or binding it to a keystroke. Macros can be created as simply as opening a macro recorder and performing actions in a workbook. Actions will be saved so you can easily repeat them in the future with the press of a button. MS Excel courses show students how to create simple and complex macros.

Record tasks to streamline redundant tasks

The first way you learn to use macros in MS Excel courses is by using record mode. Just open the macro recorder, enter a name for the macro and, if desired, a keyboard combination to bind it. Then perform actions to record such as moving the cursor, entering formulas, or formatting cells. Once the tasks are completed, close the recorder and those tasks are saved and ready to run automatically at your command.

Consider this example: A group of scientists is importing data files from an instrument. After importing data from each file, several formulas are entered into the worksheet followed by a series of formatting commands. Each run had hundreds of data files and meant a few days of tedious, monotonous work.

MS Excel courses showed them how to record actions in macros. All operations on each file are now accomplished with a single keystroke. Each data file is now processed in less than a second and a full run takes just over an hour.

Edit macros to refine their functionality

When a macro is recorded, it creates a list of instructions in a computer language called Visual Basic for Applications (VBA). This small program can be opened and commands can be edited directly, allowing actions that cannot normally be replicated by recording.

The scientists in the example above had to load each file individually until they enrolled in MS Excel courses that demonstrated macro editing. With this knowledge, they expanded the functionality so that the macro would automatically import each batch of hundreds of data files. Now each instrument run is a matter of typing a key then sitting back and watching Excel do the work. What used to take two days now took about two minutes, and scientists were freed to do less clerical work and more research.

MS Excel courses provide a starting point

Macros are easy to record and use, but classes can demonstrate tricks and tips to use them more efficiently. More advanced courses dive into VBA and show how to adapt recorded macros to do more. Send productivity into the stratosphere by enrolling in MS Excel courses today!

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