Excel Formula To Equal Second Last Number In A Column Top Ten Excel Tips For Beginners

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Top Ten Excel Tips For Beginners

There are many tips for Excel. This article is for beginners and includes tips for going to classes I teach at local schools.

1. 80% of the most commonly used features, for beginners, can be done from two toolbars in Excel. Toolbars are the icons under the menus in the text format (File, Edit, etc.). You should have a standard toolbar and a format toolbar on your screen. To make sure they are, go to the View menu and select Toolbars. There should be a checkmark next to the standard and format. If one of these does not have a checkmark, highlight the menu option with the left mouse button. A toolbar will be displayed.

2. You can use the control (Ctrl) Keys to perform multiple functions. For example, hold the Ctrl key and press the S key and the file will be saved. Ctrl + P will print the document. Ctrl + B will make the text or number bold. There are many others. Click the link at the end of this article for a complete list and you can download a free copy.

3. You don’t have to use the mouse to navigate to a particular cell. You can use the arrow keys (Left, Up, Down, Right), or the PgUp and PgDn keys. Enter moves down one cell, and the Tab key moves to the next cell to the right. Pressing the Ctrl key followed by the Home key moves to the first cell. Ctrl and End key will move to the last cell.

4. Excel can see what you typed and follow the order. For example, if you type the word Monday, you can use the technique to display the next cell Tuesday, etc. For example say you type on Monday. Go back to the cell that contains Monday and you’ll notice a small square in the bottom right of the cell. This is called a handle. Using your mouse carefully place the mouse cursor on the small square. The cursor will turn into a + sign. Click the left mouse button down and move your mouse down while continuing to hold the button (or right). Move down or right seven cells while holding the left mouse button. (A cell is the intersection of a row and a column.) Release the mouse button and the seven days of the week will be displayed. It works for time, number, month, calendar, quarter, and others.

5. All formulas and functions start with the same sign. For example to add 1 and 2, the formula would be = 1 + 2.

6. If you want to add column, or row. Type the items you want to add together and highlight the items you want to add, plus a blank cell. For example, say you had the numbers in cells A1 through A5. Highlight A1 to A6. The Format toolbar has the Greek symbol ∑. Click on that icon and the sum of the numbers will be displayed in the empty cell you highlighted.

7. If you have a number that you want to display as a percentage, highlight the cell and the percentage (%) sign on the formatting toolbar. Click on that symbol and the number in the cell will be displayed as a percentage.

8. Say you had a large spreadsheet and wanted to go directly to cell J5. You can press the F5 key at the top of the keyboard. Type J5 and press the Enter key. Your cursor automatically moves to cell J5.

9. When you are not sure which feature to use in Excel, highlight the cell(s) and click the right mouse button. A window will open and the most frequently used features will be displayed in the menu.

10. To insert a row or column, click a letter to insert a column, or click a number to insert a row. After clicking the number or letter, click the right mouse button and select Insert from the menu option.

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