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## How To How To Show Kilograms and Millilitres Symbols In A Microsoft Excel Cell?

*Have you ever been frustrated with Microsoft Excel when you are working with a cell but you want to display the cell’s units like 5 Kgs, 5 bags or 4 Punnets but Microsoft Excel keeps converting the cell to text. Well, there is actually a way to create a custom format in Microsoft Excel that lets you show the units of the value while still treating the value as a number.*

**So, how do we do it…**

Well, first we need to go to the Format Cells dialog box in Microsoft Excel as this is the dialog box that allows you to create a custom format but before you do that make sure you have selected the cell you want to apply it to. to pattern.

**Let’s take this as an example…**

First click on cell D4, in the new worksheet and use the shortcut keystroke [Ctrl] + [1] Select the Number tab to bring up the Format Cells dialog box. In the Categories list box, choose the last option that says Custom. Ok so what we want to do is create a custom entry. Now we have to enter the format as follows while creating the custom format –

**positive pattern; negative pattern; zero pattern**

What you’ll notice in the example above is that each pattern is separated by a semi-colon. Okay, so let’s say in our cell that we want to display the unit of kilograms with each value you enter. In the type text box you will write the following –

** #,##0.00 “kg”; -#,##0.00 “kg”; 0.00 “kg”**

In the example you will notice that our units are in double quotes. The double quotes are there to identify that they are actually text elements. The # symbol simply says that if there is a number it will be shown or if there is no number then nothing will be shown. If there is a number with a 0 sign, show the number, but if there is no number in that position, put a zero. A minus symbol in negative format means that if you type a number with parentheses around the value, the application will convert the parentheses at the beginning of the cell to a negative symbol.

So, let’s try this custom format by typing in the sample shown above. Once you’ve done this, press the OK button at the bottom of the Format Cells dialog box. Now that the custom format is applied enter the value of 5 in the cell and press [Enter] key. You will see at this point that the value is displayed as –

**5.00 kg**

If you now type the value minus 10 into the cell and press enter, you should see the value displayed –

**-10.00 kg**

Why not try this same process to create other different unit types. You can use this technique for any unit value you need. One thing to note, if you are using this technique in a template for other users, make sure you train your users not to type unit values, they should actually let Microsoft Excel put in the units. Cells for them.

Creating custom formats in Microsoft Excel gives you a lot of power to customize your templates and spreadsheets to suit your own business environment and it also gives a much greater air of professionalism when you can look next to a kilo price like a custom format. In the corresponding cell.

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