Excel Formula In Another File But That File Is Missing Advantages And Disadvantages Of Maintaining Data Through Excel

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Advantages And Disadvantages Of Maintaining Data Through Excel

Excel is an excellent method of information and database management that is used by almost all companies large or small. This type of work is usually done by Excel experts, who can either be outsourced or be an employee of your company, but before you choose one, you should make sure that he has sufficient knowledge about the subject and is able to develop professionally. Your company’s database. If your company’s database is handled by a non-professional Excel consultant, there is a fair chance that common problems will arise.

The main advantage of using Excel is, it does not require any additional software to be installed on your computer, your computer is already equipped with Microsoft Office and can immediately start your programming process. Excel is easy to use, user friendly, and many people can enter and review spreadsheets and make simple changes, even in the absence of an Excel advisor. If your company’s records grow, Excel applications can easily be upgraded to Access, Oracle or SQL Server. A database stored in Excel can be easily integrated into pivot tables by connecting directly to an OLAP database.

Being rich in financial modules, the expert you hire to take care of Excel does not need to create separate financial modules. Excel can perform many financial functions including fixed asset depreciation. Excel is also very portable, this ensures that data can be easily sent to other offices, in different locations via e-mail. If, while e-mailing an Excel database, you accidentally send it to an unauthorized person, the problem can be solved by applying password protection to the document. This password will protect your database from unauthorized access.

Along with various advantages, there are also some disadvantages of maintaining a database using Excel applications. Disadvantages are not so severe that you cannot work around them, and can be minimized. If the file containing the database becomes too large, chances are your program will run too slowly. This is the reason why Excel experts compact the program or store each application in different files, the smaller the files the faster the execution. Many times there is a high possibility of losing Excel files on the hard drive by splitting the database into multiple files. An Excel worksheet has a limited number of rows, which is why Excel Advisors converts the database to Access when the database crosses the 65,000 row limit.

Outsourcing the work can be a cheaper option, but if you have an in-house Excel expert you can always maintain constant support to handle routine problems. For larger problems, an outside Excel consultant can be helpful.

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