Excel Formula If Matches Then Change If Not Leave Same A Little More Than the Average User Knows About MS Office Toolbars

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A Little More Than the Average User Knows About MS Office Toolbars

When using your favorite Microsoft (MS) Office application like Word, Excel, or PowerPoint, the toolbar seems to disappear? It can be frustrating trying to figure out where the toolbar went and how to get it back because toolbars can be hidden and shown based on user preference. Or maybe the entire toolbar is visible or just parts of it, but it seems to jump from place to place instead of always being at the top of the screen. This is because toolbar placement is either docked at the top, side, or bottom of the application window, nested among other toolbars, or alternatively floated anywhere within the window. Perhaps an unfamiliar toolbar is confusing, even if it’s not really a problem to understand how the MS Office toolbar works. For the average Office user, there are some toolbar facts that are good to know.

To show or hide the toolbar, do this easily with the View menu option. When the sub-menu appears, select Toolbars. This will open a list of all toolbars available in the application. Toolbars with checks next to them are currently displayed. To hide or show a toolbar, simply select it from the list to check or uncheck it. Another method to quickly show/hide toolbars is to right-click on any open toolbar, including the menu bar, to see a list of available toolbars. With either method, the selected toolbar can appear floating or docked where it was previously used.

When a toolbar is visible, it can be moved to become a dock or a floating toolbar to suit user preferences. To move a docked toolbar, click and hold the move handle (the small dashed lines) on the left side of the toolbar, and then drag the toolbar to a new location. Locations can be docked to the top, side or bottom of the app window or floated anywhere within the window. To instantly change a toolbar from floating to docked, click and hold the toolbar’s title bar (the blue area at the top) and then drag the toolbar to where it docks.

A docked toolbar may appear in the window but not all of its icons are displayed. This is because multiple toolbars can be nested in the same row or side by side so that more screen area is visible for work. If multiple toolbars are nested in the same area, the toolbars may collapse so that only the first part of each toolbar is visible. If more options are available on a toolbar, there will be a drop-down at the end of that toolbar to access other options. Click the drop-down pointer arrow to view the rest of the toolbar (pointing down or left, depending on where the toolbar is docked). To change to/from nested toolbars, simply move the desired toolbars until they appear in the new location and display as preferred.

It can be confusing if an unfamiliar toolbar is displayed as there are many icons on different toolbars other than the menu bar. If it is unknown what an icon button is used for, then using the mouse, place the pointer on the toolbar icon in question but do not click on it. Wait a second and a small tip box will pop up under the icon telling you what function it’s used for. This is especially useful on toolbars where there are only subtle differences in icon images. Seeing a text description of what the icon does can prevent users from clicking the wrong one and becoming even more confused or frustrated. If the tip doesn’t appear, turn it on from the Tools menu, using Options, under Show, check the “Screen Tips” tab.

An unrecognized toolbar may also mean that the toolbar was created by an advanced user. Advanced users of Microsoft Office applications can create custom toolbars. These user-specific toolbars may contain pre-existing application or user-created buttons with macros. Both the custom toolbar and macro options are complex enough to involve several steps so it is not recommended that anyone other than an advanced user attempt to create a custom toolbar. Users who want a custom toolbar should consult the application specific help on how to create a “custom toolbar” or “macro”.

The average MS Office user can work with more confidence by knowing these few things about toolbars. It is useful for the user to understand why the toolbar may be unfamiliar and how to work with it. Toolbars can be moved, docked, floating, nested, or hidden, and knowing how to change them is very valuable for Office users who like to set up their own screen look when working with files. This means no more blocked areas or screens or disappearing toolbars when using your favorite applications like Word, Excel or PowerPoint.

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