Excel Formula If Cell Contains Value Then Sum Another Cell Microsoft Excel 2007 Tutorial – How To Create a Table

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Microsoft Excel 2007 Tutorial – How To Create a Table

I can’t stress enough how important it is to have really good Excel skills for business. Even accounting departments that spend millions of dollars on Tier 1 ERP systems use Excel for reporting and data analysis. Microsoft Office Excel 2007 is a powerful spreadsheet application with many, easy-to-use features to help you get your work done. Here is one of the many Excel tips and tricks. How to Create a Table in Microsoft Office Excel 2007

Tables are not a new feature in Excel 2007. They were formerly known as lists. However, the lists were not used very often. I see more and more people using tables now. Probably for some reason. For one, there’s an option on the Home tab in the Style group labeled Format as Table. And secondly, there are many predefined styles that are automatically presentable and functional in your table format.

In this Microsoft Excel 2007 tutorial, I’ll show you how to create a table, change the style, add rows and columns, sort and filter, and use total rows. Again, just one of many Excel tips and tricks.

As with Microsoft fashion, there are many ways to create a table. I have already mentioned the option in Home tab. There is also an option on the Insert tab in the Tables group labeled, Conveniently Table. Either one works perfectly, but I prefer the option on the Home tab because it’s a drop-down of styles you can apply.

Let’s make a table.

  1. First, open Microsoft Office Excel 2007.
  2. In the worksheet, select a range of cells. They can contain data or be empty. For example, type letters in cell A1 and the word Numbers in cell B1. In cells A2 through A6, type the letters a through e. In cells B2 through B6, type the numbers 1 through 5. You can highlight a range or select one of the cells.
  3. On the Home tab in the Styles group, click the button labeled Table as Format. The button will drop-down, displaying all the existing styles available. Choose one. Since the example has a header row, I prefer a style where the first row is bolder than the rest.
  4. A dialog box will show you the range of cells in the table. You can modify this as needed, but in this example, Excel highlights the range A1 through B6. Also, since this example contains a header row, make sure the box labeled My table contains headers is checked. Click OK.

You have now created a schedule!

Let’s change the style.

  1. Click any cell in the table.
  2. On the Home tab in the Styles group, click the button labeled Table as Format. The button will drop-down, displaying all the existing styles available. You can select a new style. If you hover your mouse over a style, Excel will give you a preview of the style in your table.
  3. Select a new style by clicking one.

Let’s add a row.

  1. Click on cell A4.
  2. press on [Tab] key a couple of times. Notice how you’re tabbing through the table and not directly into row 4 and out of the table? A beautiful feature!
  3. Continue tabbing once after cell B6. You should now be in cell A7. Notice how your schedule has expanded? Simple as that, you’ve added a row. You can now type new data. Add the value “f” to A7 and “6” to B7 and stop there.

Let’s add a column.

  1. Click in cell C1, type the word “color,” and press [Enter]. Your cell selection moves to C2 and your table has expanded to include your new column.
  2. Type a color in C2 and tab through your table to add the colors in column C or you can use [Enter] or [Down Arrow]. Who likes. Simple enough?

Let’s sort and filter. These are functions you’re probably already familiar with, but Tables adds them automatically.

  1. You’ve probably noticed the arrow buttons in your header row. Click the button in the “Number” column.
  2. Click the option to sort from largest to smallest and your table is sorted without highlighting the entire range. That’s a nice feature. Another cool feature is, if you have another table, but it’s disconnected from that table, your sort doesn’t affect the sort on the adjacent table.
  3. Click the button in the “Color” column and uncheck a pair of colors. Note how the table has filtered those colors from your display.

And finally, let’s add the total row.

  1. Make sure you have a cell in the table selected.
  2. On the Design tab in the Table Style Options group, check the box labeled Total Rows. This adds a row to the bottom of your table.
  3. Click the cell in the Total row in the “Number” column, then click the button in the cell. Note the available functions.
  4. Select the sum from the list and note the result.

Hopefully you’ve seen how effective using tables in Excel can be. Let me give you a real life example. I was part of the data conversion team. I was responsible for providing HR information to the development team importing data from the current system to the new system. They wanted one row of data per employee with all required fields. We had more than 5,000 employees. Formatting my worksheet in a table allowed me to filter and sort as we were doing some validation on the data. And having a different shade on each row allowed me to visually scan rows of data without losing my place. Oh, and one last, really cool feature, when your header row is no longer visible until you scroll down your worksheet, the column labels change from A, B, C, etc. to your header data!

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