Excel Formula If Cell Contains Specific Text Then Change Text How Do We Search for Formatting in Microsoft Excel?

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How Do We Search for Formatting in Microsoft Excel?

Microsoft Excel is one of the most versatile tools you can get for spreadsheeting. While I am a little biased because I am a Microsoft Office Expert Master Trainer, never the less, Microsoft Excel is one of the most powerful tools you can use and in fact most people only use 5% of the functionality that is actually in this office. Application. One of the nifty tools I stumbled upon when I sat for my Microsoft Office 2000 Master Instructor exam several years ago was the ability to use the Find command in Microsoft Excel to actually search for cells in a specific format, such as text or cells. Yellow background or text with bold pattern.

That’s right…

You can use the Find command to search for a specific pattern in a cell.

To get started we need to set up some cells in the spreadsheet to display this tool. First of all open Microsoft Excel and open a new workbook. If it doesn’t just select the shortcut key stroke [Ctrl] + [N] And a new workbook should appear.

Ok so we need to select some cells and change their format. Select cell address C8 and apply a yellow background. To do this simply select the Format menu and select Cells from the drop down menu and then select the Format tab. Now it’s time to choose a color and let’s choose yellow. Then go and make three other cell addresses yellow ie F9, E10 and G42.

Now follow the same steps mentioned in the previous paragraph and choose a second color for the background of the cells like blue. Make sure you don’t put any text in the cells as we only want to go through the cells by format.

Well, to begin with, let’s see how to access the search command. There are two ways to access this command and the first technique is pretty straight forward, you just go to the Edit menu and select Find from the drop down menu and the Find and Replace dialog box will appear.

Alternatively, you can bring Find and replace dialog box using shortcut keystrokes [Ctrl]+ [F]. If the Search tab is not visible, you should have it, just select the Search tab. Press Options but you will notice that a pattern will appear next to the button what to look for text box. Just click the format button.

You will see a dialog box pop up similar to the Cell dialog box. All you need to do at this point is choose the same yellow color you used for the cell addresses, C8, F9, E10 and G42 and then press the OK button. Make sure you have no text in the Find What text box. Now it’s time to find all those cells with a background pattern of yellow. To do this, simply select the Find button. What happens is that it goes to the first cell with a yellow background color. If you press the next find button it will go to every cell where you have used a yellow background color.

Using the search function, you can literally search your entire document for any format you need. Also note that when we have no text in the cells, you can use the same search command to search for text in a certain font type, a certain font size or a border type. You can also search for a specific number pattern.

Why not try a different background color.Try searching for a blue background and see what results you get.

The search command is a very useful tool because it allows you to search not only for text but also for a certain format in text or cells with a certain format. One of the main benefits of using this technique in your spreadsheets is to help speed up your ability to find the data you’re looking for.

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