Excel Formula Add Numbers Of Same Values In A Column 6 Power Tips & Tricks Every QuickBooks User Should Know

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6 Power Tips & Tricks Every QuickBooks User Should Know

There are many accounting software for SMBs to track business expenses, manage invoices, and manage customer and payroll data. But software cannot do everything like humans, it has some limitations. Obviously, unwanted work is almost guaranteed if you are going to use multiple software options to handle all those financial tasks. It can waste your precious time, so I think everyone is looking for a multi-tasking cloud accounting software that can work according to their needs. When we are talking about the flexibility that can make your daily accounting practices easier then it is obvious to talk about QuickBooks – an accounting software package that is suitable for most small and medium businesses.

But how would you react if I told you some good things about QuickBooks that will make your daily financial tasks easier? For example, did you know that there is a quick way to find out the corresponding bill payment? Do you know about Company Snapshot feature? Do you know how to make your new QuickBooks look like the old one? If you are not, you are in the right place to learn all these quick steps. So keep reading!

1. Customize the icon bar:

QuickBooks provides a default icon bar just below the menu. You can use it to add, remove, or modify icons to suit your needs.

  • To add an icon: Stay there in the context menu and select Custom Icon Bar, click Add. Go for the desired items from the row and modify the label and description as per your requirement. Click OK.
  • To remove an icon: Select Customize Icon Bar from the View menu. Select the icon you want to remove and click Delete.
  • To modify the icon: After selecting the custom icon bar, select the item you want to modify and then click Edit, make your changes, and click OK.

2. Use keyboard shortcuts:

In today’s busy life, no one wants to take their hands off the keyboard to use the mouse because it slows down their work. So for this, I am going to share some QuickBooks shortcuts that will act as a booster in your daily work. There are many but below is a list of some of my shortcuts –

  • Ctrl-I Create an invoice
  • Ctrl-E Edit the selected transaction in the register
  • Ctrl-F Search transactions
  • Ctrl-J Open the Customer Center
  • Ctrl-M Remember a transaction or report
  • Ctrl-N Reference a new invoice, bill, check, or list item
  • Ctrl-Q A quick report on a transaction or inventory item
  • Ctrl-T Open the list of remembered transactions
  • Ctrl-W Write a new check
  • Ctrl-A Open the chart of accounts
  • Ctrl-D Delete the current transaction or list item

3. Use the QuickMath calculator:

Imagine, if someone is paying multiple bills in the system for a particular vendor and it is difficult to calculate the data. He can use some calculator or go on his cell phone to do the math, but how does one do it in QuickBooks? Does it ring a bell? Well, it’s true. You can do this with the built-in QuickBooks calculator – QuickMath.

1. In QuickBooks, click the numeric field where you want to calculate.

2. Press the equals (=) key and type the numbers you want to calculate followed by the desired function key (+, -, /, *, or =) in the mini-tape that opens.

3. Enter the numbers and press the appropriate symbol to complete your calculation.

a Click C once to clear the last entry

b Press C twice to clear the entire tape.

4. Use the Enter or Tab key to enter the calculated result or press the Esc key to cancel.

4. Export reports to Excel:

Every QuickBooks report has highly customizable options but doesn’t have the power of Excel what-if analysis. So, to get this functionality and manipulate the data as needed, exporting the QuickBooks report to Excel would be the best option. You just have to follow these simple steps:

  • Open the QuickBooks report; Click the Excel button from the top of the screen.

  • Choose to create as a comma-separated values ​​(.csv) file or in a new or existing Excel workbook.

  • Confirm your action, then click the Export button. This will automatically open the reports in Excel.

5. Right-click to perform simple tasks easily

QuickBooks provides ample use of right-click menus to provide common commands for specific transactions throughout the program. While searching for specific toolbar icons, one can try these shortcuts. For example, customize columns, edit or delete accounts, or have a quick report.

6. Set your program preferences

While QuickBooks provides default settings that are adequate, prospects can save a lot of time by modifying them according to the user’s specific needs. To make it convenient and easy for more users, QuickBooks has already designed the Preferences section. To achieve this, the first step is to log into QuickBooks with administrator privileges, and then click the ‘Edit’ button after ‘Preferences’. Then, you will have a list of several categories on the screen. Choose your preferred category preference or adjust preferences for all users by selecting the ‘Company Preferences’ tab. After completing the setting of preferences, click on the ‘OK’ button to confirm and save.

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