Excel Count Formula For Number Of Poeple In A List Using Microsoft Excel to Manage Data

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Using Microsoft Excel to Manage Data

Microsoft Excel was primarily designed for number crunching and financial analysis; However, it also has some great data manipulation features that any small business can use. Yes, if you want to do anything with numbers – add, subtract, multiply, divide, total, average, you name it – then Excel is the program to use. Add the functionality of charting your data and you have the power to run your business at your fingertips.

In preparation for a recent webinar on Excel Tips, we asked our attendees to send in their questions. Many queries involve the ability to manipulate data and Excel has some great features for this purpose.

Completing the data – The software we use to deliver our webinars provides a list of attendees in an Excel spreadsheet. I need to add a column to the worksheet with the name of the webinar. I just add a column title and type the title in the first cell of the column. I can then double-click the autofill handle (the thin plus sign in the lower right corner of the cell) and Excel will fill the column with the same text until it sees an empty cell in the left column. . I can then take the information in this spreadsheet and copy and paste it into my master spreadsheet of all the webinars we’ve offered to date.

Sorting – There are two icons on the ribbon bar that allow you to sort your data. One is for ascending (az) and the other for descending (za). Click on the column you want to sort and select the desired direction. If you want to sort by more than one column, you use the Data/Sort menu option and Excel allows you to sort by up to three columns.

Filtering – You can limit your view by filtering what you see. You need to have a column heading in row one and then select Data/Filter/AutoFilter. This will place a down arrow next to each heading. By clicking the down arrow and then selecting from the list, you are filtering based on your selection. Use the custom option in the list to filter by set criteria, such as “over a certain dollar value.”

sub-yoga – This is a great feature in Excel that allows you to create totals, counts, averages based on changes in a column. In my webinar attendees example, I can count the number of people who attended each webinar. I just sort the webinar column, and then use data/subtotals. A dialog box will appear telling me what I’m calculating (in my case presence), what function I want to use, the calculation, and what column I’m subtotaling – the webinar name.

Creating labels or letters – When merging mail with Microsoft Word, one of the data options is Excel. You can select your list and create marketing letters or labels. Using the filter feature mentioned above, you can limit the number of letters to specific criteria, for example thank you letters to clients you served last month.

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