Excel Copy Formula From One Worksheet To Another And Keep Microsoft Excel 2003 – Finding Your Way Around Excel

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Microsoft Excel 2003 – Finding Your Way Around Excel

Opening Excel

There are several ways to open an Excel workbook, depending on whether you want to open a new workbook or an existing workbook.

Opening Excel from the Start menu

  1. Click Start > All Programs > Microsoft (Office) Excel
  2. Click the Microsoft Excel shortcut on the desktop

Opening an existing Excel workbook

Double-click the workbook from the My Documents / My Computer window.

Excel screen

Depending on your computer’s settings, you may see the Excel task pane appear on the right side of the Excel screen.

If the default settings have not been changed, you will see that the new workbook contains 3 blank worksheets and 2 toolbars at the top of the screen; Standard toolbar and Format toolbar.

Menus

Worksheets contain toolbars and menus, as in all Microsoft Office products, that contain commands to tell the program what you want it to do.

Standard Microsoft Office menu:

  • file
  • Edit
  • see
  • tools
  • Help me

Additional Excel menus

  • insert
  • pattern
  • table
  • the window

Accessing commands from the menu

  1. Click on the menu name
  2. Click on the required command (you may need to click to see all commands)

toolbars

Toolbars are another way to access commands. Each button (icon) on the toolbar represents a different command. When these buttons are clicked the command is executed.

Shortcut keys

Shortcut keys allow you to run commands using the keyboard instead of menus or toolbars with the mouse. Using these shortcut keys can make working in Excel much faster, the only problem is remembering the shortcut keys!

Useful shortcut keys

Navigating in Excel

Ctrl + End – Go to the end of the work area

Ctrl + Home – Return to cell A1

Page Up – Go up to the previous screen

Page Down – Go down the next screen

Alt + Page Up – Go to previous screen left

Alt + Page Down – Go right to the next screen

Ctrl + Arrow Down – Move to the bottom of the range / spreadsheet

Ctrl + Up Arrow – Go to the top of the range / spreadsheet

Ctrl + Arrow Right – Move to the far right of the range/spreadsheet

Ctrl + Left Arrow – Move to the far left of the range/spreadsheet

Ctrl + Page Up – Go to the previous spreadsheet

Ctrl + Page Down – Go to the next spreadsheet

Selecting data

Ctrl + Click – Selects multiple individual cells

Click + Shift + Click – Selects a range of cells

Click + Shift + Arrow – Selects a range of cells

Ctrl + Shift + End – Selects the rest of the work area

Ctrl + * – Selects the current range

Ctrl + A – Selects the spreadsheet

Works at Formula bar

Alt + Enter – New line within cell

Other useful shortcuts

Ctrl + O – Open the workbook

Ctrl + S – Save the workbook

Ctrl + P – Print the workbook

Ctrl + X – Cut selection

Ctrl + C – Copy selection

Ctrl + V – Paste the selection

Ctrl + Z – Undo the last action(s).

F1 – Help

Saving your workbook

It is important to save your work regularly in case files or data are lost due to technical glitches while working on the computer. It is also important to save your files in an appropriate place, again in case of a computer error, but also for ease of recovery.

A workbook can be saved at any time (not just when it’s finished). Therefore it is always a good practice to save the file as soon as it is created.

To save the workbook:

  1. Go to File > Save (As)
  2. Select the folder in which to save the spreadsheet
  3. Type a name for the workbook
  4. Click on Save

What is the difference between ‘Save’ and ‘Save As’?

Save – Updates the current file i.e. saves it on top of the original workbook. This dialog box will only open the first time the workbook is saved.

Put it this way – Allows you to change the file name or location to make a copy of the original workbook. A dialog box opens each time the Save As command is selected.

When working on any type of document, click the Save button every few minutes to ensure that the latest version of the document is stored on the computer in case of any technical error.

Closing your workbook

Windows allows users to open more than one application at any time. This allows users to have more than one document open at any time within the application, so there are many ways to close a workbook.

There are 3 basic options when closing a file in a Microsoft application:

  • Close the Excel ie app
  • Close the current workbook (leaving Excel open)
  • Close all open workbooks (leaving Excel open)

At the bottom of the File menu is the Exit command. Selecting this will close Excel and all open workbooks. Near the top of the File menu is the Close command. This, when selected, will close the current workbook.

If you want to close all open workbooks, but keep Excel open, you don’t have to close each one individually. You can hold down the Shift key and then open the File menu. You’ll notice how off-off closes everything.

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