Excel Combine Two Columns Of Text Into One Without Formula Using Excel’s List Management Tools

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Using Excel’s List Management Tools

Everyone is familiar with Excel as an excellent tool for managing and manipulating numerical and statistical data. Excel is certainly an asset to accounting and financial professionals, but did you know that it can also be a highly effective inventory management tool? This article discusses some of the features of Excel that make it ideal for managing all types of lists and databases. After you read this article you can be well equipped to use the various text manipulation, sorting, and filtering capabilities of this valuable software tool.

Text manipulation functions and capabilities

Excel includes more than 300 functions in its tool set. Although many of these are related to numerical operations and statistics, there are valuable tools related to manipulating text data. For example, suppose you had a large list of customer names, but the data was all in uppercase and the first name and last name were both in the same cell. To use this data for a direct mail piece, you’ll want the ability to split the first and last name into separate fields and convert the case of letters. Excel provides functions that will allow you to complete this in minutes.

Sorting capabilities

Excel makes it really easy to sort or filter your lists by any of the column headings. The easiest one-click method works when you have a data set that does not contain any blank rows. To use the one-click function, select the cell at the top of the column you want to sort and click one of the two Sort buttons on the ribbon. If your sorting needs are a bit complex or require sorting by multiple columns, you can use the Sort dialog box.

The dialog box allows you to specify multiple columns to sort, and also includes the ability to provide a custom sort order. For example, let’s say you have a list of advertising data grouped by 3 major search engines. If you want to sort alphabetically, you’ll sort your data in Bing – Google – Yahoo or Yahoo – Google – Bing. But what if you want to sort by search engine size? You can create a custom sort order in the dialog box that will list your data from Google to Bing.

As you can see from this partial list, Excel includes a wealth of features that allow you to effectively manage all types of lists. Don’t feel like you have to use Access when you have a set of data – Excel works fine in most cases.

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