Excel Apply Formula To Any Newly Added Cells At Bottom Merging Data From Different Excel Worksheet Cells Without Losing Data

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Merging Data From Different Excel Worksheet Cells Without Losing Data

Merging data from multiple Excel worksheet cells can be very important in some situations. For example, you may have imported data into Excel from a database like MS Access, SQL or mySql and you now have the first name, middle name and last name of the employees in three different cells under their respective headers or labels. You want to bring all the data in three cells into one cell with a label like ‘name’. Of course you can use the concatenate function. Or you can use Excel’s ‘Merge and Center’ feature. But this feature causes data loss and previously only allowed to work on one data at a time.

Using macros or VBA code you can easily merge data from thousands of cells in seconds. You use a looping procedure in your macro. Once the data is merged you can quickly and easily center or format it according to your needs by adding a few more lines of code.

Below is the macro code to merge data in Excel cells:

sub merge&center()

myText As String , mySpace As String dim

mySpace = “”

cells(1, 1) = “name”

cells(1, 2) = “”

x = 2

do when cells (x, 1) <> “”.

cells(x, 1) = cells(x, 1) and mySpace and cells(x, 2)

cells(x, 2) = “”

x = x + 1

loop

end sub

Remember that once you run a macro you cannot undo it.

But help is at hand, you can go back to your original data using the ‘Text to Column’ feature under the Data tab in the ‘Data Tools’ group. Of course, the data in the headers has to be entered manually. For example, you may need to enter ‘First Name’, ‘Last Name’ and ‘Last Name’ in the first row so that you know what type of data is expected in each column.

Now suppose you run the above macro and automatically merge data into your worksheet. You may find that the data is centered. You can easily data center. Record a macro that performs all the actions you would perform when formatting data in Excel. Now take a look at the code and you will easily understand why you need these two lines of code to solve the center alignment problem:

‘Code to center the text

Columns(“A:A”). select

with selection

.HorizontalAlignment = xlCenter

.VerticalAlignment = xlBottom

finish with

Similarly, if you want to ‘auto-fit’ data into cells, you’ll record a simple macro again to get the following line of code:

Columns(“A:A”). entire column.AutoFit

Using VBA or macros for such tasks can automate the entire process and you see it is not difficult to learn or implement!

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