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## Excel and Scientific Formulas

Microsoft Excel is a fantastic tool for analyzing scientific data. Microsoft Word is an excellent tool for writing scientific research. So surely Microsoft Office is the only software a scientist needs outside of specialist scientific equipment?

Unfortunately, that has never happened and many university researchers will identify a major problem with the Office suite and this is why it has always been difficult to present formulas in Word and Excel. Even when you type a simple fraction like 3/5, it’s displayed on a single line. Greek symbols like pi…well, that means wasting hours going through Excel’s Insert Symbol menu.

This may seem a bit unfair. After all, a standard Microsoft installation includes something called the Equation Editor. Suffice it to say, it wasn’t advertised in promotional videos. Software like Matlab was highly regarded and had the added advantage that you could analyze equations. Anyway, the good news is that Microsoft has taken a big step forward with Office 2010 and it is now possible to display formulas correctly in a pretty painless fashion.

In Excel 2010, you must select the Insert ribbon, and click Equation. This creates a text box and brings up a whole new ribbon with options for inserting equations. In addition to providing easy access to key Greek symbols, Microsoft has provided quick access to many simple functions, such as fractions and exponents.

When you write your formula, you will notice that any x symbols appear in the formula script. This means no additional formatting is required between typing the formula and publishing the finished work. This is ideal if you ever want to label a chart with its mathematical formula.

The only caveat to add to all of the above is that your newly written equation will appear in the text box. Text boxes differ from the main spreadsheet because they have no cell addresses. This means they can be dragged across the page to your desired location. Obviously you don’t want to move the formula every time you insert or delete rows from the underlying spreadsheet. Fortunately the default settings for such objects ensure that they always maintain their local position.

Experienced Excel users will appreciate that text boxes have default borders and a white background. This is because they are often used to add comments or instructions to the user and therefore should stand out. Otherwise the user would be foolish not to type words into the cells of the spreadsheet. Equations can only be created in the text box, the default settings are somewhat different; There are no borders and no padding.

By following the steps above, it should be easy to incorporate mathematical equations into any spreadsheet development you do. This means you can present your research professionally without having to produce your formulas in Matlab and screen capture them before placing them in your final report.

It is worth mentioning that equations can be entered in Word 2010 using the same technique. Alternatively you can embed your Excel spreadsheets into Word because Office allows you to integrate your Word documents with your spreadsheets.

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