Excel 2010 How To Copy Formulas From Celll To Cell Microsoft Office Quick Keys

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Microsoft Office Quick Keys

All Microsoft Office programs include the use of hotkeys. These are simple shortcuts for actions that are performed using the ‘Ctrl’ key and the corresponding letter. There are some quick keys which are well known but there are many more which are not used by the users which are useful. All of them are designed to speed up the document creation process by eliminating the time the user spends using the mouse. They also usually use a letter that is easier to remember for that quick key function (eg using ‘S’ for save). While each one reviewed in this article is specifically from Microsoft Office software, many are universal and can be used with almost all Windows-based programs.

Each hotkey is listed with the keys needed to be pushed for the function, its name and a brief description of its meaning or use. Some additional notes may provide additional information for specific programs or functions.

1. Save [Ctrl+S] – Saves the file. If you haven’t saved your file the first time you use it, a ‘Save As’ box will appear.

2. Select all [Ctrl+A] – This will select or highlight all content within the document. It also works on form entries on websites.

3. Copy [Ctrl+C] – Copies the selected content. Usually always used with ‘paste’ (see next).

4. Paste [Ctrl+V] -Paste the copied content to a new location or document after clicking on the desired location.

Note for Excel: If you copy to a cell, you can highlight multiple cells and paste the copied content into each of the selected cells. It works for text and formulas.

5. Cut [Ctrl+X] – Cut is exactly the same as ‘copy’ except if the original content is removed. It’s like you’re literally cutting it from one location and moving it to another, while the copy creates a duplicate. (If you’re moving content to a new location within the same document, it’s also possible to select the desired content and click and drag it to its desired location.)

Cut, copy and paste notes: Cut and paste letters may not seem obvious at first but here’s how to remember them. All of them are sorted on the key board (X,C,V), it’s easy to memorize the copy in advance and stick it next to it (remember that they are almost always used together). Cut is next to copy in function and location and the ‘X’ is shaped like a pair of scissors.

6. Underline [Ctrl+U] – Underline selected text.

7. Italic [Ctrl+I] – Italics the selected text.

8. Bold [Ctrl+B] – Bolds the selected text.

9. undo [Ctrl+Z] – Undoes the most recent action. In some programs, including Microsoft Word, this can be done several times in a row. Last, second to last, third to last item and so on.

10. Open [Ctrl+O] – Opens the ‘Open’ box so you can open a new file.

11. New [Ctrl+N] – Opens a new document within the program you are currently using.

12. New slide[Ctrl+M] – This PowerPoint only quick key will insert a new blank slide into your presentation where your cursor is.

The quick keys listed here are some of the most frequently used ones. As you may have noticed in the short list above, we used every letter on the bottom row of the keyboard and then some. There may actually be one for each letter on the keyboard. You can open the ‘Help’ section within any program to find program-specific hotkeys.

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