Entering A Formula In Multiple Cells In Excel At Once Basic Excel – How to Activate, Select, and Edit Cells in Excel

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Basic Excel – How to Activate, Select, and Edit Cells in Excel

All Excel users should be able to activate cells and input data into an Excel worksheet—after all, these are the most basic Excel functions. However, many Excel beginners do not fully understand the difference between a cell that is ‘active’ and a cell that is in ‘edit mode’. Even more skilled Excel users often don’t know all the different ways in which you can select a range of cells or enter edit mode for a cell in Excel.

When you click a cell in an Excel worksheet, the cell is not in edit mode, it’s simple active. If you start typing, while the cell is active, your typed text replaces Contents of active cells. Or, if you press the left, right, up or down arrow keys on your keyboard, it will move the activation to the adjacent cell (left, right, above or below the previously active cell).

However, if your cell is inside Edit mode, the rules change. The cursor appears in the cell (or formula bar), and whatever you type will happen added In the cell, along with the existing cell contents. Also, when a cell is in edit mode, the right, left, up, and down arrow keys on your keyboard cause the cursor to move within the cell.

So now that we’ve clarified the difference between active cells and cells in edit mode, how do we actually activate a cell or range of cells? You can use any of the three main methods listed below:

  • Single click on the cell with the mouse
  • Use the left, right, up and down arrow keys on the keyboard to navigate from the current selection to the cell you want to activate.
  • Type the cell reference in the ‘Name box’ at the top left of the worksheet – eg. To activate cell A2, type “A2” in the Name box, and then press the Return (or Enter) key.

Note that you can easily see which is the currently active cell, as it is highlighted by a thick black border in Excel.

Often in Excel, you want to select a range of cells. Note that, even if you have a range of cells selected in Excel, there will only be one of the cells within the range. active (shown by a thick black border). This means that when you enter data or text, it will overwrite the contents of the active cell, and when you press the arrow keys on the keyboard, it will activate different cells within the selected range.
There are several ways to select a range of cells. You can either:

  • Use the mouse to click on the beginning of the range and drag the range you want to select
  • Type the reference to the cell range in the ‘Name box’ at the top left of the worksheet – eg. To select cells A1 through D4, type “A1:D4” in the Name box, and then press the Return (or Enter) key.
  • Activate the cell at the beginning of the range, then press the SHIFT key. With the SHIFT key still selected, use the mouse to click the cell at the end of the range.
  • Activate the cell at the beginning of the range, then press the SHIFT key. With the SHIFT key still selected, use the left, right, up, or down arrow keys on the keyboard to increase or decrease the selected range, one cell at a time.
  • Activate the cell at the beginning of the range, then press the SHIFT and CTRL keys. With these keys still selected, use the left, right, up or down arrow keys on the keyboard to increase or decrease the selected range to the end of the current data set (note that the selection will end at the next empty cell).

If you want to select an entire row or column in a worksheet, click the row number to the left of the worksheet or the column letter at the top of the worksheet, or if you want to select the entire worksheet, click the gray The blue square at the top left of the worksheet.

Finally, we look at three ways to put a cell in edit mode. You can either:

  • Double click on the cell

Or, select the cell you want to edit, and then:

  • Click on the formula bar
  • Press F2

You might think at first that you don’t need to learn the various methods of activating, selecting, and editing cells. After all, as long as you know one way to select a range of cells, why bother learning 4 other ways to do the same thing? However, if you use Excel a lot, you will find that different methods are more appropriate in different situations, and that, overall, you will save more quickly. a lot Time by quickly selecting the most appropriate method for each occasion.

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