Enter A Formula Without Using A Function That References Excel Validate Address Information in Microsoft Excel

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Validate Address Information in Microsoft Excel

Microsoft Excel “custom functions” can do a variety of things related to address and zip code information, such as importing demographic data, finding zip codes within a radius, and calculating driving times and distances. Custom functions (also called user-defined functions or UDFs) perform complex calculations or operations and are used in cell formulas like standard Excel functions SUM, AVERAGE, or LOOKUP. In this article we will show you how to use custom functions, in conjunction with Microsoft MapPoint, to check the validity of street addresses.

Incorrect address information is a common problem. The street or city name may be misspelled, the zip code may not match the city information, or the street number may be invalid. You can use a web-based program like MapQuest or Google Maps to check the validity of a single address, but for multiple addresses on a mailing list or delivery route, it’s best to use an automated program that can check large lists of data. all at the same time.

An Excel custom function working in conjunction with a stand-alone mapping program such as Microsoft MapPoint can automatically validate a long list of addresses and return the results directly to your worksheet. Because all interactions with MapPoint happen in the background, you can work completely in the Excel environment—no need to learn a new application. For example, to check the validity of an address in worksheet cell A1, you can input the appropriate custom function formula (for example, inserted into cell B1) that looks like this: “=CustomFunction(A1)”. If the address appears valid, the “best match” address is returned in cell B1. If no match is found, the message “Invalid Address” is returned. MapPoint has the ability to provide perfect match information even when there is a small error in the address. In cases where the zip code contains misspellings of cities or streets, or transposed numbers, the best match returned to the worksheet will correct these errors.

For a long list of addresses in column A, the custom function formula can be copied and pasted as needed in column B, so you can automatically validate multiple addresses without the time-consuming manual input required by other mapping programs.

It is also possible to specify that other types of data will be returned to the worksheet if the address is valid. For example, geocode information for an address, such as latitude and longitude, can be returned. Street name, city, state, zip code, or country information can also be returned, providing a reliable way to parse an address into separate worksheet cells.

This is a good example of how Excel custom functions can be used in other applications like Microsoft MapPoint to automate specific tasks and calculations, without the need to learn a new application or leave the familiar environment of Excel. From checking the validity of address information to identifying zip codes within a range, custom functions can be valuable tools for analyzing zip codes and other location-based information.

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