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Excel Tip – Unlink A Pivot Table From Its Data Source
Pivot tables are undoubtedly one of the best features of Microsoft Excel, they can be very difficult to share once your file size is large and it is not always possible to send the file either without zipping it, through a transfer program.
You don’t always want to share your source data confidentially. To share summary data you will need to unlink your Pivot from its data source. Unfortunately Excel doesn’t have an unlink feature, but with a few more steps it’s possible to achieve the same result.
So, if you have a formatted pivot and you’re happy with both the presentation and the level of analysis, we can use a really flexible paste special command with the Value command.
1. First select the pivot table cells and press CTRL+C to copy the range or you can use ribbon command by selecting any cell in your table and then.

On the Pivot Table tab – Select Options

In the Workgroup – click Select

Select the entire pivot
If this option is not available you will need to turn on the Enabled option.

Select a cell in the table

On the Pivot Table tab – Select Options

In the Workgroup – click Select

Check if Enabled Make sure it is enabled
2. Once the table is selected display the Paste Special dialog box. Pressing Alt+ES is a shortcut, and it works in all versions of Excel
3. In the Paste Special dialog box, select the Values option, and click OK.
The pivot table is now unlinked, but if you use Excel 2007 or Excel 2010, the fancy pivot table style formatting is gone and we need to get it back—which we can do with two more steps.
4. Display the Office Clipboard. In Excel 2007 and 2010, click the Dialog Box Launcher icon in the lower right corner of the Home – Clipboard group.
5. With the pivot selection unlinked, click the item on the Office clipboard that corresponds to the pivot table copy operation. This will be the last object, unless you copy something else after the last action you performed.
Now the pivot table is unlinked from its data source, but retains all of its original formatting. You can now very easily share summary data that has the look and feel of the original data without the hassles of data sources and file size.
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