Enter A Formula In Selected Cell To Display Value Excel How to Create a Dynamic Excel Calendar Without Using Macro

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How to Create a Dynamic Excel Calendar Without Using Macro

We were planning for our 2009 Excel course schedules when this Excel calendar template idea flashed in my head. I started asking myself: Why not plan my schedule in Excel? Wouldn’t that be great if I could list all the public holidays in one section of the worksheet and have the calendar show them in red? I started googling for such an excel calendar and found many. Most of them are free. They weren’t really impressive because they either had to be generated via macros/vba. I think this will not go over well with many Excel users because they will have to figure out how to activate macros or install another program on their computer. If it is created manually without using any program, it is going to be time-consuming because we need to manually identify the first of each month and then manually sum up the remaining days of the month. Furthermore, we must know when to stop the calendar from going beyond the valid 28, 30 or 31 days.

As I continued to search through the catalog, I stumbled upon this timeless calendar by John Walkenbach and was amazed at the way it was created. It is a permanent Excel calendar that shows all 12 months of any year. It uses only Excel formulas, which means that you don’t need to know anything about macros and it can be run in different versions of Excel, including Excel 2007. And here, we’re going to show you how it’s done.

Set up a usable cell for the year (eg C3)

Enter the following formula in cell C5 “=DATE(C3,1,1)” where C3 represents the calendar year.

Set the formula to present on the first of the month. You can use the date formula. In our case, we can enter the formula “=DATE(YEAR(C5),MONTH(C5),1)”. C5 refers to 1 January 2009

Identify the day of the week for the 1st of the month. To identify the first weekday of the month, use the weekday formula WEEKDAY(DATE(YEAR(C5),MONTH(C5),1)

The day of the week formula presents the first day of the week and Saturn as the seventh or last day of the week.

From the day of the week formula minus one, we get Monday as 1 and Sun as zero. 1 January 2009 is a Thursday which corresponds to the number 4. The Sunday before 1 Jan 09 is actually 28 Dec 08 which is 4 days before 1 Jan 09. When we convert the number in the previous step to negative, it matches. With this date. The formula is =-(weekday(date(year(\$C\$5), month(\$C\$5),1))-1).

The sun in the upper right corner is 4 days ahead of January 1, 2009. Monday should be 3 days in advance and Tuesday 2 days in advance. So, in this step, we need to increment the number in the week starting from -4. To do this, you need to use an array formula that must be entered with curly braces (the special case here). All the days of the month/week should be selected and the formula should be entered by pressing 3 keyboard keys (Ctrl + Shift + Enter) together.

By using curly brackets 0,1,2,3,4,5,6 and selecting 7 cells throughout the week, Excel will understand that we want to add 0 to Sun, 1 to Mon, 2 to Tue, etc. The picture below will allow you to understand how numbers can be changed from a formula.

In the second row of the month/week, the value should continue from the last value of the previous row. Since there are 7 days in a week, we know that the first value in the second row must be 7 more than the cell above it. We can add another array using a semi-colon (;) to indicate that we want to increase the number as the row grows. It must be presented inside curly braces and multiplied by 7 – 0;1;2;3;4;5;6*7. We should not add any number to the first row. Then the second row should add 7 to the number and the third row should add 14.

There is a formula

=date(year(C5),month(C5),1)

-(weekday(date(year(C5),month(C5),1))-1)

+0;1;2;3;4;5*7

+1,2,3,4,5,6,7-1

To convert the above results to actual dates, we can add the date 1 January 2009 to the box. In this case, the first number would be 28 Dec 08, 29 Dec 08, etc. And 32 will be 1 February 2009. We can set the date using the date formula, date(2009,1,1). And to display only the day of the month, we can format the cell using the custom format “d”.

To eliminate the December 08 date and February 09 date, we can compare the month of the date with the month used on the first day of the month, etc. If they are different, it means that the date displayed in the active cell is either related. Previous month or next month. We can put blanks (indicated by open and closed inverted commas) in a cell (all cells). If the month of the 2 dates is the same, continue with the calculation given in the previous step. We end up with the following formula:

=IF(MONTH(DATE(YEAR(C5),MonTH(C5),1))MonTH(DATE(YEAR(C5),MonTH(C5),1)-(SweekDAY(DATE(YEAR(C5),MonTH(C5 ) ),1))-1)+0;1;2;3;4;5*7+1,2,3,4,5,6,7-1),

“”,

date(year(C5),month(C5),1)-(weekly(date(year(C5),month(C5),1))-1)+0;1;2;3;4;5 *7+1,2,3,4,5,6,7-1) and completes the creation of the Excel calendar template.

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